Institutional Privacy Charter
1. Introduction
Intellectla Inc. ("Intellectla", "we", "our", or "us") provides an AI-native operating system for learning institutions. We are committed to protecting the privacy, security, and integrity of all data processed across our platform. This Privacy Charter governs how we handle data entrusted to us by partner institutions, students, faculty, and administrative staff.
2. Information We Collect
We collect information solely to provide, operate, and enhance institutional management services. We categorize collected information into four principal tiers: Student Data, Staff Data, Institutional Data, and Financial Telemetry.
3. Student Data
Student Data includes matriculation identifiers, enrollment status, coursework submissions, assessment scores, attendance logs, prerequisite completion records, and communication with faculty. Student records are processed strictly under the direction and ownership of the partner institution.
4. Staff & Faculty Data
Staff data includes name, institutional email, department assignments, teaching schedules, course syllabi, rubric evaluations, and administrative audit logs necessary for role-based authentication and workload balancing.
5. Institutional Knowledge & Documents
Institutional documents encompass academic handbooks, senate policy statutes, course catalogs, accreditation filings, curriculum matrices, and facility schedules uploaded to the Intellectla semantic index.
6. Financial & Bursary Data
Financial information includes fee schedules, payment transaction verification hashes, outstanding balances, scholarship endowments, and bursary clearance statuses. Intellectla does not store unencrypted payment cardholder numbers.
7. How We Use Information
We use processed data exclusively to: (a) synchronize academic records across institutional departments; (b) provide contextual query capabilities through the Institutional Graph; (c) assist educators in detecting learning bottlenecks; and (d) automate administrative clearance workflows.
8. AI & Automated Processing Boundaries
Intellectla operates under a strict Zero-Training Policy: proprietary institutional records and student dossiers are NEVER used to train generalized commercial AI foundation models. All semantic inferences are executed in isolated, stateless runtime containers within the institution's dedicated tenant perimeter.
9. Data Sharing & Third-Party Boundaries
We do not sell, rent, monetize, or broker student or institutional data to third parties. We do not permit advertising networks or data aggregators on our platform.
10. Third-Party Infrastructure Providers
We engage vetted cloud hosting, database, and telemetry infrastructure providers who are bound by stringent data processing agreements (DPAs) matching or exceeding our security standards.
11. Data Security & Storage
Data is safeguarded using TLS 1.3 encryption in transit and AES-256 encryption at rest. Multi-factor authentication, cryptographic tenant isolation, and granular role-based access controls prevent unauthorized cross-account visibility.
12. Data Retention & Deletion
Institutions retain absolute sovereignty over their data lifecycle. Upon termination of an institutional agreement or upon formal request, all active tenant indices and database records are permanently purged according to verified cryptographic sanitization standards.
13. Cookies & Session Telemetry
We use strictly necessary session cookies for security authentication and CSRF protection. We do not use third-party cross-site behavioral tracking cookies.
14. Children & Minor Data Protections
When deployed in secondary academies or institutions serving minors, Intellectla complies with applicable educational privacy standards, operating as a service provider under institutional authorization.
15. International Transfers & Data Sovereignty
Data is hosted in secure data centers chosen in consultation with partner institutions to adhere to local educational data sovereignty mandates.
16. Institutional Rights & Governance
Partner institutions hold the legal right to export full institutional archives in open standard formats (JSON/CSV/PDF) at any time through the administrative console.
17. Policy Changes & Contact
We may update this Privacy Charter to reflect architectural or regulatory enhancements. Questions regarding institutional data privacy may be directed to privacy@intellectla.com.